Reclaim your foreign VAT.
With an edge.

VATedge is an AI-powered VAT agent that automates foreign VAT reclaim for business travel and entertainment expenses (T&E) and accounts payable supplier invoices (AP). It identifies recoverable VAT across receipts and invoices, validates the supporting documentation, applies country-specific reclaim rules, prepares claim-ready data, and helps finance teams recover VAT that is often missed, delayed, or written off because the manual process is too time-consuming.

In practical terms, VATedge turns scattered expense receipts and supplier invoices into a structured VAT recovery workflow. The platform is designed to reduce administrative work, improve claim accuracy, create a clear audit trail, and help businesses convert eligible foreign VAT into cash savings.

VATedge connects to your expense, AP, ERP, and T&E systems and document storage, then analyzes receipts and invoices using AI-assisted data extraction and validation. The system reads key fields such as supplier details, invoice date, country, VAT amount, currency, invoice number, and claimant entity, then classifies each transaction against applicable reclaim rules.

Once documents are processed, VATedge flags eligible, partially eligible, and non-eligible VAT, highlights missing or incorrect information, and prepares the claim package required for submission or review.

Yes. VATedge can contact suppliers to request the re-issue or correction of invoices where documentation does not meet the requirements for a compliant VAT reclaim. This may include cases where the invoice is missing mandatory details, contains incorrect company information, shows unclear VAT amounts, or does not provide the evidence required by the relevant tax authority.

This service is part of VATedge's compliance service. Rather than simply excluding problematic invoices, VATedge helps customers improve the quality of their supporting documentation, increase the likelihood of successful recovery, and maintain a stronger audit trail.

VATedge supports compliance by combining country-specific VAT rules, automated document checks, deadline monitoring, eligibility logic, and audit-ready reporting. Foreign VAT refund procedures vary by country, expense type, claimant location, invoice requirements, minimum claim thresholds, and filing deadlines. For example, EU cross-border VAT refunds are generally submitted through the claimant's home tax authority and forwarded to the Member State of refund.

VATedge is designed to reflect these differences in the reclaim workflow. It checks whether invoices contain the required information, whether the expense category is normally recoverable, whether the claim meets local thresholds, and whether the claim is being prepared within the relevant deadline.

VATedge adds value by helping companies recover VAT that would otherwise remain unclaimed because of fragmented data, manual processing, low receipt quality, or limited internal tax resources. The platform reduces the time spent collecting documents, reviewing invoices, applying local rules, and preparing claim files.

The commercial impact is both financial and operational. Finance teams can improve cash recovery, reduce leakage, gain visibility into VAT opportunities by country and expense type, and create a more controlled process for supporting evidence. VATedge also gives tax teams better data quality and a clearer audit trail, which can reduce the risk of rejected claims and improve confidence in the reclaim process.

Yes. VATedge is designed to support both small and medium-sized businesses and large multinational enterprises. SMBs typically benefit from an easy-to-adopt solution that reduces the need for internal VAT reclaim expertise and makes foreign VAT recovery commercially worthwhile even with lean finance teams.

Enterprises benefit from scalability, multi-entity support, workflow controls, integration with finance systems, detailed reporting, and the ability to manage large volumes of receipts and invoices across countries. The same core platform can support a simple reclaim workflow for a growing business or a more complex operating model for a multinational group.

Onboarding is intentionally light. There is no lengthy implementation project: VATedge starts extracting and classifying data as soon as it has access, so you see recoverable VAT early rather than at the end of a long rollout.

VATedge works on a no cure, no pay basis. We charge only a percentage of the VAT you actually recover, so there is no subscription, setup fee, or upfront cost. If nothing is recovered, you pay nothing. We believe in a genuine win-win.

VATedge currently supports foreign VAT recovery across EU Member States. We are continuously adding more countries.

VATedge can analyze both T&E receipts and AP invoices. Typical categories include hotels, events, conferences, trade fairs, professional services, training, transport-related costs, fuel where recoverable, car rental where recoverable, and other business expenses that may contain foreign VAT.

Recoverability is not the same in every country. Some countries restrict VAT recovery for entertainment, passenger vehicles, fuel, meals, or mixed-use expenses. VATedge helps identify these differences and classify transactions accordingly, so teams can focus on eligible claims and avoid spending time on costs that are unlikely to be recoverable.

Yes. VATedge can review historical receipts and invoices to identify missed VAT recovery opportunities, subject to the applicable filing deadlines in each country. Historical recovery is often valuable because foreign VAT can be overlooked when receipts sit in expense systems, AP archives, email inboxes, or document repositories without being reviewed for reclaim potential.

A historical review typically starts with a data upload or system connection, followed by document extraction, eligibility analysis, exception review, and preparation of claim-ready outputs for open periods.

To begin, VATedge needs access to your expense and invoice data and the documents that support it. That can be a connection to your expense, AP, or ERP system, a shared drive or invoice inbox, or a structured upload of receipts and invoices. For each transaction the platform reads supplier details, invoice date, country, VAT amount, currency, invoice number, and the claimant entity. The more complete the source documents, the more VAT VATedge can confidently identify and prepare for recovery.